Board Minutes 10/17/18

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October 17, 2018

The duly noticed regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, October 17, 2018. The meeting was called to order at 10:35 a.m. by Chairman and President Mark Clabaugh. Directors present were Mark Clabaugh, Bill Lomax, Darlene Brooks, Kevin Cote and Ben Dempsey. Also present were Association Manager Tim Freeman, Assistant Lisa Labarre and owners as listed on sign-in sheet. A quorum was present so the meeting could continue.


MOTION was made by Kevin Cote, seconded by Bill Lomax, and unanimously carried to approve the Minutes of the September 19, 2018 Board meeting as presented.


Deed Restrictions: There were a few overgrown landscaping violations and a boat in the right of way.

RMC: None at this time.


Owner of 17 Flare Court requested a change in their submitted landscape plans including adding a 6ft fence and areca palm trees along the back and sides of the property. After discussion, MOTION was made by Kevin Cote, seconded by Bill Lomax, and unanimously carried to approve the change request including a variance for the fence height contingent upon the fence being an open design, the requested areca palms to be planted on the outside perimeter of the fence, which would also act as a sight screen, and with the stipulation that these design specifics can not be changed in the future by current or future owners.


Financial reports were reviewed. Tim Freeman reported that the checkbook, bank statements and reports reconcile and expenses are where they should be for this time of year. Going forward, financial reports will include a page showing cancelled check images.


Community Sign Relocation: Tim Freeman reported that preparations are in progress for the sign on Brig to be moved. Once the installations are complete the Board will discuss options of low maintenance landscaping to enhance the aesthetics.

Boat & RV Storage: Tim Freeman reported that although thus far in his research, creating a storage area in the community is not looking logistically feasible, he will continue to research other options.

Bulletin Board in Community: Tim Freeman presented a couple of bulletin board options. MOTION was made by Darlene Brooks, seconded by Bill Lomax, and unanimously carried to approve the purchase of a recycled plastic bulletin board, the cost not to exceed $1,000.


Invasive Vegetation Maintenance: Tim Freeman and Darlene Brooks will meet to evaluate some areas in need of attention. Landscape procedures regarding pepper trees and other invasive vegetation will be reviewed, revised and discussed further at the next meeting.

Director Resignation Announcement: Mark Clabaugh announced that Ben Dempsey and his wife have sold their home and will be moving out of the area. Mark thanked Ben for his service to the Association. Someone will be appointed to fill in and complete the term that expires in March, 2020. A notice informing members of the open director position will be posted on the website.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, November 14, 2018 at 10:30 a.m. at the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10:00 a.m.


There being no further business to come before the Board, the meeting adjourned at 11:40 a.m.

Respectfully submitted,

Lisa Labarre
Grande Property Services Administrative Assistant