Board Minutes 11-14-18

November 14, 2018

The duly noticed regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, November 14, 2018. The meeting was called to order at 10:33 a.m. by Chairman and President Mark Clabaugh. Directors present were Mark Clabaugh, Bill Lomax, Darlene Brooks, and Kevin Cote. Also present were Association Manager Tim Freeman, Assistant Lisa Labarre and owners as listed on sign-in sheet. A quorum was present so the meeting could continue.


MOTION was made by Bill Lomax, seconded by Kevin Cote, and unanimously carried to approve the Minutes of the October 17, 2018 Board meeting as presented.


Deed Restrictions: It was reported that several letters had been issued to owners regarding boat in driveway, jet ski and overgrown landscaping.

RMC: Owners of 7 Byte Ct. submitted a revised landscape plan including a paver patio. After discussion, MOTION was made by Darlene Brooks, seconded by Kevin Cote, and unanimously carried to approve the landscape request with the additional pavers.

Owners of 191 Brig Circle West submitted a request to install curbing around the landscape beds surrounding their home. MOTION was made by Kevin Cote, seconded by Darlene Brooks, and unanimously carried to approve the curbing request.

ACC: None


Financial reports were reviewed. Tim Freeman reported that the checkbook, bank statements and reports reconcile and expenses are where they should be for this time of year. Bank statements were not received from Centennial Bank yet so that savings account has not been reconciled. Bookkeeping is checking into this.


Boat & RV Storage: Tim Freeman reported that he spoke with GIWA and explained which lots on Brig Circle West have retired equipment vs actively used equipment. Unfortunately, these lots are all zoned residential and don’t provide ideal conditions for a storage area. Even the commercial lots would require a zoning variance since boat and RV storage requires industrial zoning.

Invasive Vegetation Maintenance: Darlene Brooks presented a couple areas where invasive vegetation was a concern. Tim Freeman will take a look at these areas with the mowing contractor.

Open Director Position: After a brief discussion the Board requested that this be placed on next months agenda for further discussion and possible vote.


Management Contract Renewal: Mark Clabaugh requested more detailed information regarding the collection of estoppel fees and transfer fees. The Board will discuss the management contract at the next meeting.

There was a question regarding the status of the signs along Gasparilla Road. This has been added to the next agenda for the Rotonda Sands Street and Drainage MSBU.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, December 19, 2018 at 10:30 a.m. at the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10:00 a.m.


There being no further business to come before the Board, the meeting adjourned at 11:15 a.m.

Respectfully submitted,

Tim Freeman, Association Manager