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Board Minutes 12-19-18

ROTONDA SANDS CONSERVATION ASSOCIATION
MINUTES OF REGULAR MEETING OF
BOARD OF DIRECTORS
December 19, 2018

The duly noted regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, December 19, 2018. The meeting was called to order at 10:40 a.m. by Chairman and President Mark Clabaugh. Directors present were Mark Clabaugh, Darlene Brooks, Kevin Cote and John Zink. Bill Lomax was excused. Also present were Association Managers Tim Freeman and Brenda Wright were also present along with some owners. A quorum was present so the meeting could continue.

APPOINTMENT OF DIRECTOR: After discussion, MOTION was made by Darlene Brooks, seconded by Kevin Cote, and unanimously carried to appoint owner John Zink as Director to fulfill the unexpired term of Ben Dempsey and to elect him as Secretary.

MINUTES: The minutes of the previous meeting held on November 14, 2018 were not available at this time.

COMMITTEE REPORTS
Deed Restrictions: Directors discussed repeat offenders of deed restriction violations and recommended meeting with the Association’s attorney to discuss streamlining the process. Additionally, the Board will review the Hearing Panel and appoint new members.

RMC: Owner of 19 Lateen Sail Drive presented request to install a pergola over their patio area. MOTION was made by Darlene Brooks, seconded by Kevin Cote, and unanimously carried to approve owners’ request as submitted.

ACC: Owner of 253 Brig Circle South, submitted plans and application for new construction. Association consultant reviewed the plans and application and noted that they meet the Association criteria for new construction. After review of the plans and application, MOTION was made by Kevin Cote, seconded by John Zink, and unanimously carried to approve the plans and application for new construction contingent upon the following:

1. In addition to submitted landscape plan, additional landscaping to be added around front corners.
2. Builder to verify 18 inch roof overhang
3. Owner/Builder to submit pool plans when finalized for Association review.

TREASURER’S REPORT
Financial reports were reviewed. Tim Freeman reported that the checkbook, bank statements and reports reconcile and expenses are where they should be for this time of year.

OLD BUSINESS
Community Sign Relocation: Sign at Brig Way was moved. Directors suggested placing rectangular landscaping timber frame with rocks around sign. Association is working with MSBU Board for right of way easements for sign on Gasparilla Road.

Community Bulletin Board: Board was placed on Harness Road. Board suggested installing a small shell walkway at the Bulletin Board.

Invasive Vegetation Maintenance: Directors recommended that owners submit a work order for removal of pepper trees. The Association will continue ongoing spray program to deter new growth. Darlene Brooks and Tim Freeman will review areas of pepper growth concern and prepare work order. Work order form will be placed on Association website.

Management Contract: After discussion, MOTION was made by Kevin Cote, seconded by John Zink, and unanimously carried to extend the existing Management Contract until January 2019 at which time the Board will vote on at their next meeting.

Sight Screen Fencing: Directors discussed request to revise Sight Screen Guidelines to allow for parking a totally secluded boat / trailer behind the sight screen. It was noted that this matter would need to be addressed in a Deed Restriction and Covenant amendment. The Board will review Association documents in preparation for an amendment in 2020 and will ask for owners’ input.

Community Storage Area: Association cannot place storage area in community due residential designation by Charlotte County. Board requested Management to research options in the area for storage.

NEW BUSINESS
Newsletter: Board reviewed annual newsletter, made suggestions for updates, and newsletter will be mailed along with First Notice of Election to owners.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, January 16, 2019 at 10:30 a.m. at the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10 a.m.

ADJOURNMENT
There being no further business to come before the Board, the meeting adjourned at 12:50 p.m.

Respectfully submitted,

Brenda Wright, Community Association Manager