Board Minutes 12/12/17

DECEMBER 12, 2017

The duly noticed regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Tuesday, December 12, 2017. The meeting was called to order at 10:00 a.m. by the Chairman and President Mark Clabaugh. Directors present in person were Mark Clabaugh, Kevin Cote, Darlene Brooks, and Bill Lomax. Nelson Italiano was present via phone conference. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum was present so the meeting could continue.

MOTION was made by Kevin Cote, seconded by Darlene Brooks, and unanimously carried to approve the Minutes of the November 15, 2017 Board meeting as presented.

Deed Restrictions: There were only a few parking violations during the month.

RMC: Owner at 27 Pennant Court was present at the meeting to better describe his intent with installation of a cement pad and sight screen fence along left side of his home. After discussion, Directors recommended approval of white vinyl sight screen noting it must start against home run parallel along the side of home and return at the rear. Approval is for 4 or 6 feet high fence.

ACC: Mike Scharoun submitted a plan of a proposed home with a porte-cochere in front of a garage for the Board to review the porte-cochere on a concept basis only. After review of the plan, the Board determined they would consider this as a carport rather than a porte-cochere and the Association Guidelines for New Construction reflect that carports will not be approved in the community.

Tim Freeman noted that there was no current Financial Report to review at this time but as soon as it was available it will be emailed to the Directors for their review. The 2018 proposed Budget was previously distributed to the Directors in preparation for discussion at this meeting. After discussion, MOTION was made by Kevin Cote, seconded by Bill Lomax, and unanimously carried to approve the Proposed 2018 Budget as presented.

Culvert Repairs: Mr. Freeman reported that the contractor reviewed the damaged culvert on Association common property near Eddy Place, he is working on the types of materials needed, and will report back to Mr. Freeman.

Offers on Association Owned Lots: Tim Freeman reported that the sale of Block 20, Lot 31 has closed for $8,500 for the purchase price on the sale of the lot. Additionally, with Association owned lots for sale article listed in the annual newsletter the Management Office has received a number of phone calls. Owners were invited to bring legitimate and reasonable offers. An owner submitted a verbal offer to Management Office for $5,000 for Block 7, Lot 223 stating that it is a smaller, odd shaped lot. After discussion, Directors recommended submitting a verbal counter-offer to owner corresponding to the amount the Association has invested in the lot (around $7,900). Additionally, the Directors recommended sending letters to owners of adjoining lots next to Association owned lots to inform them that the Association would entertain legitimate and reasonable offers for sale of the lot(s).

Payables: There were no payables to be reviewed.

Public Comments:
 A couple of owners noted they have had issues with wild hogs in the community. The hog hunter has been active in the area.
 Owners requested removal of pepper trees and discussed areas on Harness, Pennant Court and Beam Court.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, January 17, 2018 at 10:30 a.m. in the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10 a.m.

There being no further business to come before the Board, the meeting adjourned at 11:10 a.m.

Respectfully submitted,

Brenda Wright
Association Management