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Board Minutes 4/18/18

ROTONDA SANDS CONSERVATION ASSOCIATION
MINUTES OF REGULAR MEETING OF
BOARD OF DIRECTORS
APRIL 18, 2018

The duly noticed regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, April 18, 2018. The meeting was called to order at 10:35 a.m. by the Chairman and Vice President Kevin Cote. Directors present in person were Kevin Cote, Bill Lomax, Darlene Brooks, and Ben Dempsey. Mark Clabaugh was excused. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum was present so the meeting could continue.

Charlotte County Mosquito Control pilot was in attendance to highlight the Charlotte County Mosquito Control program. Mosquito Hotline is 941-764-4370 and owners may sign up on the Charlotte County website to receive spray alerts for their area.

MINUTES
MOTION was made by Bill Lomax, seconded by Ben Dempsey, and unanimously carried to approve the Minutes of the March 21, 2018 Board meeting as presented.

COMMITTEE REPORTS
Deed Restrictions: Report was highlighted reflecting violations concerning parking, basketball hoop at curb, toppled tree, and owner painting their home without prior Association approval. Majority of violations are already corrected.

RMC: Owner at 34 Master Drive submitted a request to paint her home. After discussion, MOTION was made by Bill Lomax, seconded by Ben Dempsey, and unanimously carried to defer the request for the Directors to view similar house colors in the Rotonda area.

ACC: Owners of below set out properties submitted plans and application for new construction. Association consultant reviewed the plans and applications and noted that they meet the Association criteria for new construction. After review of the plans and applications the following motions were made:

76 Brig Cir. S. – MOTION was made by Darlene Brooks, seconded by Ben Dempsey, and unanimously carried to approve the plans and application for new construction.

191 Brig Cir. W. – MOTION was made by Darlene Brooks, seconded by Bill Lomax, and unanimously carried to approve the plans and application for new construction contingent upon owners/builder adding landscaping to both left and right front corners wrapping to the respective elevations to soften appearance of blank walls.

7 Bight Ln. – MOTION was made by Bill Lomax, seconded by Darlene Brooks, and unanimously carried to approve the plans and application for new construction contingent upon: 1. Owners/builder to grade, sod & mow area between property line and water’s edge; 2. Owners/builder to sod both lots entirely; 3. Hedge row along right property line must be planted on owners’ property rather than Association lake bank; and 4. If flower bed on left front is not sufficient size & close enough to left elevation to soften appearance of extensive area of cementitious wall along garage wall, then Owners to add plantings along garage wall elevation.

17 Flare Ct. – MOTION was made by Ben Dempsey, seconded by Bill Lomax and unanimously carried to approve the plans and application for new construction contingent upon: In addition to the submitted landscape plan, owners/builder will add landscaping to left front corner wrapping to the left elevation to soften appearance of blank wall.

TREASURER’S REPORT
Tim Freeman informed the Directors that due to a new bookkeeping software system installation, the March financial report will be distributed to them shortly. He is working with a local bank to enhance payment services for owners to make auto and credit card payments and to provide other services for the Association. Mr. Freeman highlighted the 2017 Financial Review noting there were no issues.

OLD BUSINESS
Community Signs: Mr. Freeman heard back from Truex Construction and they have agreed to submit a bid for moving the Brig Way and Harness Road signs to the new location and pouring the concrete pad.

Develop Association Committees: Mr. Freeman suggested establishing committees, having a Director serve as the chair, and asking owners to volunteer to sit on a committee such as deed restrictions, landscaping/mowing, signs, or whatever committee the Board may suggest. This would provide the Directors with more direct oversight and focus on defined areas.

NEW BUSINESS None at this time.

OTHER BUSINESS
 It was reported that the Neighborhood Watch discussed owners submitting affidavits to the Sheriff’s Department regarding trespassers on their lots.
 Director noted erosion issues around lake banks. Mr. Freeman will review how to evaluate the lake banks.

Payables: Payables were reviewed and signed.

Public Comments: None.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, May 16, 2018 at 10:30 a.m. at the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10 a.m.

ADJOURNMENT
There being no further business to come before the Board, the meeting adjourned at 12:45 p.m.

Respectfully submitted,

Brenda Wright
Association Management