Board Minutes 5/16/18

May 16, 2018

The duly noticed regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, May 16, 2018. The meeting was called to order at 10:50 a.m. by the Chairman and President Mark Clabaugh. Directors present in person were Mark Clabaugh, Kevin Cote, Bill Lomax, Darlene Brooks, and Ben Dempsey. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum was present so the meeting could continue.

MOTION was made by Darlene Brooks, seconded by Kevin Cote, and unanimously carried to approve the Minutes of the April 18, 2018 Board meeting as presented.

Deed Restrictions: Report was highlighted reflecting violation for owners painting their home without prior Association approval.

RMC: Owner at 34 Master Drive previously submitted a request to paint her home and the Board deferred the request for the Directors to view similar home colors in the Rotonda area. After discussion, MOTION was made by Kevin Cote, seconded by Ben Dempsey, and unanimously carried to not approve the request for Bright Bay Blue color and suggest owner chose an alternative color more in keeping with other homes in the community.

ACC: Owners of 15 Cockpit Lane submitted plans and application for new construction. Association consultant reviewed the plans and application and noted that they meet the Association criteria for new construction. After review of the plans and application, MOTION was made by Bill Lomax, seconded by Kevin Cote, and unanimously carried to approve the plans and application for new construction.

Tim Freeman informed the Directors that due to a new bookkeeping software system installation, the April financial report will be distributed to them shortly. Regarding period ending March 31, 2018, all accounts balance and there are no issues. A verbal offer was received from a company to purchase all 17 Association owned lots listed on the Association website for $8,000 each plus purchaser would pay closing costs. After discussion, Directors recommended to counter offer proposing to sell 10 lots to the company but for not less than $12,500 each plus purchaser to pay closing costs.

Community Signs: Mr. Freeman heard back from Truex Construction and they are booked out so it would be sometime before they can get to this project for moving the Brig Way and Harness Road signs to the new location and pouring the concrete pad.

Lake Bank Maintenance: Mr. Freeman reported he received a quote for culvert repairs. After discussion, MOTION was made by Ben Dempsey, seconded by Kevin Cote, and unanimously carried to repair culvert near 20 Mate Circle and one near Eddy Place for the amount quoted of $8,350. Directors recommended to only mow within a foot or two of the water’s edge on the community lakes in order to help support the lake banks.

Board Committees: Mr. Freeman will send an informational email to the Directors regarding the possibility of setting up committees.


Payables: Payables were reviewed and signed.

Public Comments: None.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, June 20, 2018 at 10:30 a.m. at the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10 a.m.

There being no further business to come before the Board, the meeting adjourned at 12 p.m.

Respectfully submitted,

Brenda Wright
Association Management