Board Minutes 7/18/18

July 18, 2018

The duly noted regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, July 18, 2018. The meeting was called to order at 10:35 a.m. by Chairman Mark Clabaugh. Directors present were Mark Clabaugh, Bill Lomax, Darlene Brooks, Kevin Cote and Ben Dempsey. Also present were Association Manager Tim Freeman, Lisa Labarre and two owners. A quorum was present so the meeting could continue.


MOTION was made by Bill Lomax, seconded by Ben Dempsey, and unanimously carried to approve the Minutes of the June 20, 2018 Board meeting as presented.


Deed Restrictions: Trash bins left out at end of driveway, trailer on property.

RMC: Owner of 15 Mast Drive presented a preliminary concept for plans to add an additional garage to his property. Discussion followed. MOTION was made by Kevin Cote, seconded by Darlene Brooks, and unanimously carried, with Ben Dempsey, owner of the property, recusing himself, to approve the preliminary garage addition concept. Final approval of the project is contingent on the submittal of a formal request and supporting plans including the addition of a screened enclosure used to “attach” the garage to the main structure per the Association’s governing documents.

ACC: Owner of 275 Brig Circle West, Block 1, Lots 75 & 76, submitted plans and application for new construction. Association consultant reviewed the plans and application and noted that they meet the Association criteria for new construction. After review of the plans and application, MOTION was made by Bill Lomax, seconded by Kevin Cote, and unanimously carried to approve the plans and application for new construction contingent upon the following:

1. Specifications for any sight screening, if applicable.
2. In addition to submitted landscape plan, additional landscaping to be added around house corners.


Financial reports were reviewed. Tim Freeman reported that the checkbook, bank statements and reports reconcile and expenses are where they should be for this time of year. There was a discussion regarding accounts receivable.


Board Committees: The Board does not wish to assign areas of responsibility to Directors or set up any standing committees at this time.

Sign Relocation: Gregg Pearson of Breakwater Construction has agreed to assist in moving signs pending a permit, and will meet with Tim Freeman on Thursday, July 19, 2018.

Directors’ Book: Management will prepare copies of contracts/policies and present to Ben Dempsey.

Boat & RV Storage: Various possible options for creating storage areas both by the Association and private business were discussed. Tim Freeman will approach outside investors about interest in building storage in the community and report back to the Board.


Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, September 19, 2018 at 10:30 a.m. at the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10 a.m.

There will be no August meeting.


There being no further business to come before the Board, the meeting adjourned at 12:20 p.m.

Respectfully submitted,

Lisa Labarre
Grande Property Services Administrative Assistant