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Board Minutes 9/19/18

ROTONDA SANDS CONSERVATION ASSOCIATION
MINUTES OF REGULAR MEETING OF
BOARD OF DIRECTORS
September 19, 2018

The duly noticed regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, September 19, 2018. The meeting was called to order at 10:30 a.m. by Chairman and President Mark Clabaugh. Directors present were Mark Clabaugh, Bill Lomax, Darlene Brooks, Kevin Cote and Ben Dempsey. Also present were Association Manager Tim Freeman, Assistant Lisa Labarre and four owners. A quorum was present so the meeting could continue.

MINUTES

MOTION was made by Darlene Brooks, seconded by Ben Dempsey, and unanimously carried to approve the Minutes of the July 18, 2018 Board meeting as presented.

COMMITTEE REPORTS

Deed Restrictions: Boat and trailer parked in yard, trash bins and miscellaneous items stored on driveway, overgrown landscape and weeds.

RMC:
1. Owners of 22 Masthead Road submitted paint colors for their house and trim. MOTION was made by Ben Dempsey, seconded by Kevin Cote, and unanimously carried to approve the request.

2. Owner of 15 Mast Drive submitted a request to construct a garage addition. Owner noted that the garage would be attached to the home by a concrete wall and the garage door design was different than the preliminary plans previously submitted to the Board. MOTION was made by Bill Lomax, seconded by Kevin Cote, and unanimously carried to approve the request, with Ben Dempsey, owner of the property, recusing himself.

ACC:
Owner of 195 Brig Circle West, Block 1, Lot 36, submitted plans and application for new construction. Association consultant reviewed the plans and application and noted that they meet the Association criteria for new construction. After review of the plans and application, MOTION was made by Bill Lomax, seconded by Kevin Cote, and unanimously carried to approve the plans and application for new construction contingent upon the following:

1. In addition to the submitted landscape plan, owners/builder to add landscaping to left front and wrap to left elevation; and add landscaping to right front corner wrapping to right elevation. (Copy of submitted landscape plan is attached to the application for your reference).
2. Trash containers must be stored in a sight screen location. If owners do not intend to store trash containers in garage, it will be necessary to install sight screen. Sight Screen guidelines are attached for your reference.

Owner of 73-75 Master Drive, Block 10, Lots 220-221, submitted plans and application for new construction. Association consultant reviewed the plans and application and noted that they meet the Association criteria for new construction. After review of the plans and application, MOTION was made by Darlene Brooks, seconded by Kevin Cote, and unanimously carried to approve the plans and application for new construction contingent upon the following:

1. In addition to the submitted landscape plan, owners/builder to add landscaping to right front and wrap to right elevation; and add landscaping to left front corner wrapping to left elevation. (Copy of submitted landscape plan is attached to the application for your reference).
2. Trash containers must be stored in a sight screen location. If owners do not intend to store trash containers in garage, it will be necessary to install sight screen. Sight Screen guidelines are attached for your reference. Please submit sight screen plans for Association review and approval.
3. Pool is indicated on plans but no plans have been submitted to date. When pool plans are finalized, please submit plans for Association review and approval. Please include type of pool cage and cage color.

TREASURER’S REPORT

Financial reports were reviewed. Tim Freeman reported that the checkbook, bank statements and reports reconcile and expenses are where they should be for this time of year. MOTION was made by Bill Lomax, seconded by Kevin Cote, and unanimously approved to retain Tim Freeman, Darlene Brooks and Kevin Cote as signers, and remove Jeremy Jones, Mark Clabaugh and Bill Lomax as signers on the Centennial Bank money market account. Additionally, the Management company name will be changed on the account from Professional Property Services to Grande Property Services.

OLD BUSINESS

Sign Relocation: After some discussion, MOTION was made by Darlene Brooks, seconded by Bill Lomax and unanimously carried to approve having the Brig street sign relocated to the south side, perpendicular to the road, past the tree line. Tim Freeman will work on having the sign moved.

Boat & RV Storage: Tim Freeman reported that if any lots in the Subdivision are to be used for storage purposes, a zoning variance would need to be obtained. Further research into viable storage options will be conducted.

NEW BUSINESS:

Bulletin Board in Community: Tim Freeman suggested installing a centrally located bulletin board for meeting notice and community news postings. He will send the Board more information and photos of bulletin board options and it will be discussed further at the next meeting.

Design Review Board: Tim Freeman recommended that all ACC’s and RMC’s be reviewed and approved by the Board at their noticed meetings. The Board could also consider appointing an Architectural Control Committee (ACC) to handle this responsibility. It was decided that the Board would continue to handle this responsibility for now until appointment of a committee becomes necessary.

Gator Removal: A member of the Association inquired about permission to remove one of the large gators from the lakes in accordance with a state issued gator permit. There were questions as to who exactly held the gator permit and concerns were espressed over not using the FWC nuisance alligator program for removal. There was a discussion about the process for removal of nuisance alligators. Two members in attendance agreed that they will call FWC to report the nuisance alligator and facilitate a trapper being sent out. They will keep Management updated in case Association approval is required for access to common property. Information regarding alligators will be included in the next Association Newsletter.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, October 17, 2018 at 10:30 a.m. at the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10:00 a.m.

ADJOURNMENT

There being no further business to come before the Board, the meeting adjourned at 12:05 p.m.

Respectfully submitted,

Lisa Labarre
Grande Property Services Administrative Assistant