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Board Minutes 9/20/17

ROTONDA SANDS CONSERVATION ASSOCIATION
MINUTES OF REGULAR MEETING OF
BOARD OF DIRECTORS
SEPTEMBER 20, 2017

The duly noticed regular meeting of the Board of Directors for the Rotonda Sands Conservation Association was held on Wednesday, September 20, 2017. The meeting was called to order at 10:40 a.m. by the Chairman and President Mark Clabaugh. Directors present in person were Mark Clabaugh, Kevin Cote, Bill Lomax, Darlene Brooks, and Nelson Italiano. Also present were Association Managers Tim Freeman and Brenda Wright along with other owners. A quorum was present so the meeting could continue.

MINUTES
MOTION was made by Bill Lomax, seconded by Darlene Brooks, and unanimously carried to approve the Minutes of the July 19, 2017 Board meeting as presented.

COMMITTEE REPORTS
Deed Restrictions: Tim Freeman reported that some owners brought their boats home due to Hurricane Irma and we will review to ensure that they have removed them now that the storm has passed. A number of deed restriction violations pertaining to parking issues have been resolved.

RMC and ACC: None to be reviewed at this time.

TREASURER’S REPORT
Tim Freeman highlighted the monthly Financial Report informing the Directors all accounts balance, there are no budget concerns, and reserves are funded.

OLD BUSINESS
Entrance Signage/Landscaping/Lighting: Directors noted that the landscaping of the Brig Way project as recommended by the Board at their July 19, 2017 meeting was put in place and they were glad to know that the newly planted trees withstood the storm due to being anchored. Mr. Freeman will speak with Tom Brooks regarding solar lighting options for community signs. The Directors recommended that Mr. Freeman request estimated cost for relocating the community sign on Brig Way to the new corner lot.

NEW BUSINESS
Proposed Sale of Lot (Block 20, Lot 31): Owner of Lot 30 submitted a verbal offer to Association Management to purchase Association owned Lot 31 for the sum of $8,500. After discussion regarding selling Association owned lots, MOTION was made by Bill Lomax, seconded by Kevin Cote, and unanimously carried to publish on the Association website those lots owned by the Association that are not intended for future use by the Association and are lots the Association would consider selling, in order to provide all owners the opportunity to bid on the lots prior to the general public. After reviewing and discussing the Association’s financial effects for selling Lot 31, MOTION was made by Bill Lomax, seconded by Nelson Italiano, and unanimously carried to place Block 20, Lot 31 for sale on the Association website to make it available to all other owners, contact Lot 31 adjoining lot owners, and after thirty (30) days if no other offers for purchase of Lot 31 are submitted, then the Directors would accept the $8,500 offer from owner of Lot 30 provided that purchaser pays all costs associated with the sale including title and closing costs.

Rules & Regulations Regarding Fishing in Community Lakes: Directors discussed fishing in the community lakes and, in particular, that if a guest of an owner is fishing in the community lakes, the owner must be present with the guest. Additionally, the Directors discussed protecting the privacy of waterfront property owners by establishing a boundary of sorts that would prevent fishermen from fishing directly behind homes on lakes. Directors requested legal counsel input regarding the idea of considering the area between the rear property line of an owner’s lot and the lake as “limited” common property that would be set aside for the use and maintained by that property owner.

OTHER BUSINESS
Payables: Payables were reviewed and checks signed.

Covenants & Restrictions Review: Discussion took place regarding size of lots, current square footage requirements for new construction in the community, and the difficulty of squeezing a pool space in during construction. It was discussed that this may be an opportunity for a few minor changes to the Association Covenants to include updating rules for fishing in the community as well as square footage requirements.

Public Comments:
 Mr. Freeman informed the members that “no fishing signs” will be repaired and/or replaced due to some storm damage.
 The mowers will be in the community this week.
 There were a few trees blown down on vacant lots and letters may be sent to lot owners.
 Charlotte County is heading up Hurricane Irma debris clean up throughout the County.

Next Meeting: The next Board of Directors’ meeting is scheduled for Wednesday, October 18, 2017 at 10:30 a.m. in the Association Management Office and will be preceded by the Neighborhood Watch meeting beginning at 10:00 a.m.

ADJOURNMENT
There being no further business to come before the Board, the meeting adjourned at 12:10 p.m.

Respectfully submitted,
Brenda Wright
Association Management